AGENT DIANE
Privacy Policy
Last updated: 12 July 2026
Agent Diane is a voice-notes app. This policy explains what the app does with your data. The short version: by default your audio and its transcription stay on your device; note text is sent — optionally — for AI processing, and audio leaves the device only if you enable the optional encrypted Server Backup. We do not sell your data, show ads, or use third-party tracking.
What stays on your device
- Audio recordings are saved locally on your device. They are uploaded only if you enable the optional encrypted Server Backup.
- Speech-to-text runs on-device (Apple on-device recognition, Whisper, or Parakeet). Your voice is transcribed locally.
- Your notes and topics live in the app on your device.
Optional server backup
If you sign in with your e-mail and turn on Server Backup, a copy of your notes and audio is stored on our server (Hetzner, Finland) so you can restore everything on a new device by signing in with the same e-mail. Backups are encrypted at rest with per-account keys; access requires your e-mail sign-in. We do not read or process your backup content. You can delete your backup at any time from the app, and it is removed from our server.
Optional iCloud sync
If you turn on iCloud sync, your note text and topics are synced through your own private iCloud (CloudKit) account so your notes appear on your other devices. This data lives in your iCloud and is governed by Apple’s privacy terms. Audio is not synced through iCloud. You can leave sync off.
Optional AI processing
When AI features are enabled (text cleanup, summaries, task extraction, and “Ask Diane”), the text of the relevant notes is sent to large-language-model providers to generate the result. Specifically:
- Text is sent through our processing server to Google (Gemini) and/or Anthropic (Claude).
- Your audio is never sent for AI processing — only text.
- We use these providers’ paid API tiers, which per their terms are not used to train their models.
- We keep a per-device count of AI usage (token totals) to enforce a monthly quota. This is a number, not your content.
You can disable cloud AI in Settings; the app still records and transcribes on-device without it.
Accounts, identifiers and payments
- Device identifier. The app generates a random identifier stored in your device Keychain to track your subscription and AI quota. It is not linked to your name or personal identity.
- Sign in with Apple (optional). If you sign in, Apple provides a stable, app-specific user identifier so your subscription can follow you across your devices. If you choose to share it, your email may be stored to associate your account; you may use Apple’s “Hide My Email”.
- Payments. Purchases are processed by our payment provider. Card details are entered on the provider’s secure page and are never seen or stored by us.
Permissions the app requests
- Microphone — to record your voice notes.
- Speech recognition — to transcribe recordings to text on-device.
- Reminders / Calendar — only when you choose to add tasks or events extracted from a note.
What we do not do
- No advertising.
- No third-party analytics or tracking SDKs.
- No selling or sharing of your personal data.
Your control
You can delete any note (30-day Trash, then permanent), export all your notes to Markdown, turn cloud AI or iCloud sync off, and delete the app to remove local data. To request account/data deletion, email us.
Children
Agent Diane is not directed to children under 13 and does not knowingly collect their data.
Changes
We may update this policy; the “last updated” date above will change accordingly.
Contact
Questions about privacy: hello@agentdiane.app